International Conference on Residency Education (ICRE)

Sponsor and exhibitor details

ICRE 2023 – October 19-21, 2023
Halifax Convention Centre
Halifax, Canada

 

Sponsor and exhibit application

Sponsor and exhibitor details

ICRE 2023 – October 19-21, 2023
Halifax Convention Centre
Halifax, Canada

 

Sponsor and exhibit application

THE EVENT

The ICRE is a global forum for those involved in residency education to share ideas, challenges, innovations, and advance training. The Royal College is seeking partners who would like the unique opportunity to meet and network with key medical education influencers from around the globe. The theme of this year’s conference is From Caring for Patients to Protecting our Planet: Advocacy in Residency Education. 

Learn more about ICRE. 

SPONSOR AND EXHIBITOR DETAILS

Become a sponsor of ICRE 2023 and connect with the world’s foremost leaders and decision makers in medical education. Hosted by the Royal College of Physicians and Surgeons of Canada, an audience of approximately 1,700+ delegates are anticipated for our upcoming in-person conference. 

WHY SPONSOR?

Sponsorship at ICRE 2023 offers you the opportunity to interact directly with medical education leaders, physicians, residents, medical students and representatives from national and international health organizations.

As a sponsor, you will have the opportunity to:

  • Promote your organization to influential leaders in residency education, health policy and specialty practice;
  • Make contacts and exchange ideas with key medical education decision makers;
  • Gain access to an audience of health care professionals with an interest in residency education and the innovative use of technology in health care; and
  • Establish networks of like-minded colleagues by attending conference sessions and events.

AUDIENCE

Each year, ICRE brings together an international group of medical educators, administrators and trainees, who engage in important conversations around residency teaching, learning, and assessment. ICRE 2023 attendees will include:

  • clinical teachers and educators;
  • program directors;
  • residents and medical students;
  • postgraduate administrators;
  • government leaders and policy makers;
  • educational researchers; and
  • medical education leaders.

Note: ICRE is not available for pharmaceutical sponsorship

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SPONSOR AND EXHIBITOR OPPORTUNITIES

Benefits include networking opportunities and brand visibility. As a sponsor or exhibitor of ICRE 2023, you will have the chance to connect with like-minded individuals, and demonstrate your commitment to the field of medical education.

Platinum sponsor - $10,000 (SOLD)

There is only one platinum sponsorship level available.

Benefits and value proposition:

  • Your organization will receive recognition during the opening remarks at the conference opening plenary on the afternoon of Thursday, October 19 and at the closing plenary on Saturday, October 21;
  • Recognition as the sponsor for the Yoga sessions on Friday, October 20 and Saturday, October 21;
  • One (1) pre-approved handout uploaded to the conference mobile application;
  • Three (3) acknowledgement tweets from the conference Twitter accounts (@ICREConf and @CIFRConf);
  • Four (4) complimentary full conference registrations;
  • Your organization may set up a 10’ x 20’ educational booth situated in a prominent location from October 19-21, 2023;
  • Two (2) 6’ skirted tables and four (4) chairs with an 8’ high back wall and 3’ high sidewalls are all included in your organization’s booth space;
  • Your organization’s logo will be featured on the conference signage prominently displayed at the conference, on the conference website, which will hyperlink to your organization’s website, and in the conference mobile application;
  • Recognition in e-bulletins, on the program webpage, and on the registration confirmation email;
  • Your organization’s brief description (maximum of 40 words) in the conference mobile application;
  • Complimentary wireless internet is available in the exhibit hall;
  • Food and refreshments will be available in the exhibit hall throughout the peak exhibit hours; and
  • Overnight security in the exhibit hall area for the duration of the conference.

* Please note: Additional exhibit hall passes can be purchased for each additional exhibit staff. Exhibitors may also attend conference sessions by registering at the early bird rate. Fees to be confirmed in the spring of 2023.

Gold sponsor - $7,500

Benefits and value proposition:

  • Your organization will receive recognition during the opening remarks at the conference opening plenary on the afternoon of Thursday, October 19 and at the closing plenary on Saturday, October 21;
  • One (1) pre-approved handout to be uploaded to the conference mobile application;
  • Two (2) acknowledgement tweets from the conference Twitter accounts (@ICREConf and @CIFRConf);
  • Three (3) complimentary full conference registrations;
  • Your organization may set up a 10’ x 10’ educational booth from October 19-21, 2023;
  • One (1) 6’ skirted tables and two (2) chairs with an 8’ high back wall and 3’ high sidewalls are all included in your organization’s booth space;
  • Your organization’s logo will be featured on the conference signage displayed at the conference, on the conference website which will hyperlink to your organization’s website, and in the conference mobile application;
  • Recognition in e-bulletins, on the program webpage, and on the registration confirmation email;
  • Your organization’s brief description (maximum of 40 words) in the conference mobile application;
  • Complimentary wireless internet is available in the exhibit hall;
  • Food and refreshments will be available in the exhibit hall throughout the peak exhibit hours; and
  • Overnight security in the exhibit hall area for the duration of the conference.

* Please note: Additional exhibit hall passes can be purchased for each additional exhibit staff. Exhibitors may also attend conference sessions by registering at the early bird rate. Fees to be confirmed in the spring of 2023.

Silver sponsor - $5,000

Benefits and value proposition:

  • Your organization will receive recognition during the opening remarks at the conference opening plenary on the afternoon of Thursday, October 19 and at the closing plenary on Saturday, October 21;
  • One (1) pre-approved handout to be uploaded to the conference mobile application;
  • One (1) acknowledgement tweet from the conference Twitter accounts (@ICREConf and @CIFRConf);
  • Two (2) complimentary full conference registrations;
  • Your organization may set up a 10’ x 10’ educational booth from October 19-21, 2023;
  • One (1) 6’ skirted tables and two (2) chairs with an 8’ high back wall and 3’ high sidewalls are all included in your organization’s booth space;
  • Your organization’s logo will be featured on the conference signage displayed at the conference, on the conference website which will hyperlink to your organization’s website, and in the conference mobile application;
  • Recognition in e-bulletins, on the program webpage, and on the registration confirmation email;
  • Your organization’s brief description (maximum of 40 words) in the conference mobile application;
  • Complimentary wireless internet is available in the exhibit hall;
  • Food and refreshments will be available in the exhibit hall throughout the peak exhibit hours; and
  • Overnight security in the exhibit hall area for the duration of the conference. 

* Please note: Additional exhibit hall passes can be purchased for each additional exhibit staff. Exhibitors may also attend conference sessions by registering at the early bird rate. Fees to be confirmed in the spring of 2023.

Exhibitor - $3,200 (until June 16, 2023); $3,500 (after June 16, 2023)

  • Two (2) exhibit hall passes for two (2) booth personnel per booth purchase;
  • Your organization may set up a 10’ x 10’ educational booth from October 19-21, 2023;
  • One (1) 6’ skirted tables and two (2) chairs with an 8’ high back wall and 3’ high sidewalls are all included in your organization’s booth space;
  • Your organization’s name will be listed on the conference signage displayed at the conference, on the conference website, and in the conference mobile application;
  • Your organization’s brief description (maximum of 40 words) in the Exhibitor Guide and the conference mobile application;
  • Complimentary wireless internet is available in the exhibit hall;
  • Food and refreshments will be available in the exhibit hall throughout the peak exhibit hours; and
  • Overnight security in the exhibit hall area for the duration of the conference.

* Please note: Additional exhibit hall passes can be purchased for each additional exhibit staff. Exhibitors may also attend conference sessions by registering at the early bird rate. Fees to be confirmed in the spring of 2023.

**A limited number of non-profit exhibit opportunities will be available upon confirmation of non-profit status. For more details regarding non-profit opportunities please contact Sandy McKenzie at icre@royalcollege.ca.

Benefits and value proposition:Platinum
$10,000
Gold
$7,500
Silver
$5,000
Exhibitor
$3,500
Recognition during the opening remarks at the conference opening plenary on the afternoon of Thursday, October 19 and at the closing plenary on Saturday, October 21;YesYesYesNo
Recognition as the sponsor for the Yoga sessions on Friday, October 20 and Saturday, October 21;YesNoNoNo
One (1) pre-approved handout uploaded to the conference mobile application;YesYesYesNo
Acknowledgement tweet from the conference Twitter accounts (@ICREConf and @CIFRConf);Yes
(3)
Yes
(2)
Yes
(1)
No
Complimentary full ICRE conference registrations;4320
2 exhibit hall passes for 2 personnel
Your organization may set up an educational booth from October 19-21, 2023;10’ x 20’
(situated in a prominent location)
10’ x 10’10’ x 10’10’ x 10’
Your organization’s booth space includesTwo (2) 6’ skirted tables and four (4) chairs with an 8’ high back wall and 3’ high sidewalls One (1) 6’ skirted table and two (2) chairs with an 8’ high back wall and 3’ high sidewalls One (1) 6’ skirted table and two (2) chairs with an 8’ high back wall and 3’ high sidewallsOne (1) 6’ skirted table and two (2) chairs with an 8’ high back wall and 3’ high sidewalls
Your organization’s logo will be featured on the conference signage displayed at the conference, on the conference website, which will hyperlink to your organization’s website, and in the conference mobile application;Yes
(situated in a prominent location)
YesYesNo
Recognition in e-bulletins, on the program webpage, and on the registration confirmation email;YesYesYesNo
Your organization’s brief description (maximum of 40 words) in the conference mobile application;YesYesYesYes
Complimentary wireless internet is available in the exhibit hall;YesYesYesYes
Food and refreshments will be available in the exhibit hall throughout the peak exhibit hours;YesYesYesYes
Overnight security in the exhibit hall area for the duration of the conference.YesYesYesYes

EXHIBIT DATES AND TIMES

Move-in/Setup Thursday, October 19, 202312:00 – 16:00
Show HoursThursday, October 19, 202317:30 – 18:30
Friday, October 20, 202310:00 – 10:3012:15 – 13:4514:45 – 15:15
Saturday, October 21, 202310:30 – 11:0012:30 – 13:45
Tear DownSaturday, October 21, 202314:00 – 16:00

                                            Be advised that all times listed above are in Eastern Time and are subject to change.

Those organizations wishing to exhibit at ICRE pre-conference events may do so for an additional nominal fee. Please contact Sandy McKenzie at ICRE@royalcollege.ca for more information.

ELIGIBILITY

The ICRE planning team, in its sole discretion, will determine the eligibility of any applicant to participate at the 2023 conference, as well as the suitability for display of each product or service that such participants intend to display during the exhibit. All activities occurring in your booth must be in keeping with the educational nature of the exhibit and must not disrupt the activities of other exhibitors.

ICRE is not available for pharmaceutical participation.

TERMS OF AGREEMENT

The ICRE planning team cannot be required to accept advice from a sponsor as a condition of receiving financial support. The specific interests of any sponsor must have no direct or indirect influence on any aspect of the development, delivery or evaluation of an accredited CPD activity.

All Sponsors must comply with the National Standard for Support of Accredited CPD Activities.  

ASSIGNMENT OF BOOTHS

Application forms will be date-stamped and numbered upon receipt. Once sponsor booth assignments have been confirmed, accepted exhibitor applicants whose fees have been paid in full will be contacted to select their booth. Booth selection will be offered on a first-come, first-served basis to those exhibitors who have applied and paid in full, and will be confirmed in writing. Be advised that the floor plan may be subject to change.

The signature of an authorized signing authority shall be binding on the Exhibitor and shall express acceptance of all conditions of the Exhibition.

INFORMATION PACKAGE

Once the application and payment are received and booth assignment is confirmed, an Exhibitor’s Kit will be sent to the identified contact. This package will include the rules and regulations governing the Exhibit, equipment and service order forms, as well as information regarding material handling and shipping. Exhibitors will be responsible for any costs that may be incurred as a result of their requirements. A company description, sales representative contact information and the names of booth personnel will be requested at this time.

PAYMENT (FEES ARE QUOTED IN CANADIAN DOLLARS)

All fees must be paid in full prior to the conference, no later than September 7, 2023.  

Cancellation

Notice of cancellation must be submitted in writing to ICRE c/o Sandy McKenzie at ICRE@royalcollege.ca. Cancellations received before April 28, 2023 will be subject to an administrative fee of 10%. Cancellations received between May 1 and June 30, 2023 will receive a refund of 50%. Cancellations after June 30, 2023 will not be refunded.

 

Sponsor and exhibit application

 

For more information, please contact:
Sandy McKenzie
Event Management and Hospitality Service
Royal College of Physicians and Surgeons of Canada
icre@royalcollege.ca